sam-reps-certs

# SAM.gov Representations and Certifications

Drafts the mandatory Reps & Certs document for SAM.gov registration and federal contracting eligibility. All statements are made under penalty of perjury per 18 U.S.C. § 1001.

## Prerequisites

Collect before drafting:

- **Entity info**: legal name, DBA(s), physical/mailing address, organizational structure, state of incorporation, fiscal year end, congressional district
- **Identifiers**: UEI (replaced DUNS April 2022), TIN, CAGE code (if assigned)
- **NAICS codes**: primary and secondary, with applicable SBA size standards
- **Size data**: revenue or employee count for size standard determination
- **Ownership/affiliation**: percentages, parent/subsidiary relationships per 13 CFR 121.103
- **Socioeconomic certs**: SBA certification numbers for any claimed status
- **Authorized signatory**: person with binding authority for the entity

## Document Sections

Draft six sequential sections matching SAM.gov portal structure.

### 1. Header

Title: "Representations and Certifications — SAM.gov Registration." Include entity name, submission date, one-year validity period, 60-day material change update obligation, and penalty of perjury notice (18 U.S.C. § 1001).

### 2. Entity Identification

Populate all SAM.gov fields: legal name, DBA(s), addresses, UEI, TIN, CAGE code (or "To be assigned"), NAICS codes, organizational structure, state of incorporation, fiscal year end, congressional district.

### 3. Business Size and Socioeconomic Representations

For each claimed category, state status and factual basis:

| Category | Reference | Required Support |
|----------|-----------|------------------|
| Small business | SBA size standard (primary NAICS) | Revenue or employee count |
| Small disadvantaged business | 13 CFR 124 | SBA 8(a) cert number |
| Women-owned small business | FAR 52.219-29 | Ownership % + WOSB cert |
| Economically disadvantaged WOSB | FAR 52.219-30 | EDWOSB cert |
| Veteran-owned small business | 38 U.S.C. § 8127 | VA CVE verification |
| Service-disabled veteran-owned | FAR 52.219-27 | VA CVE verification + disability docs |
| HUBZone | 13 CFR 126 | SBA HUBZone cert + principal office location |

Include affiliation analysis under 13 CFR 121.103 — list all parent companies, subsidiaries, and affiliates factoring into size determination.

### 4. FAR Compliance Representations

Number sequentially. For each, cite the FAR clause and state status: Compliant / Not Applicable / Explanation Attached.

| Representation | FAR Clause | Requirement |
|---------------|------------|-------------|
| Telecom/video surveillance | FAR 52.204-26 | No covered equipment per NDAA § 889 |
| Tax delinquency | [VERIFY] controlling FAR clause and threshold | No unpaid federal tax liability |
| Felony conviction | FAR 9-10.2 | None within 24 months |
| State sponsors of terrorism | FAR 52.225-13 | No business relationships |
| Equal opportunity | FAR 52.222-22 | Compliance certified |
| E-Verify | FAR 52.222-54 | Enrolled and participating |
| Davis-Bacon Act | FAR 52.222-6 | If construction — confirmed |
| Service Contract Act | FAR 52.222-41 | If services — confirmed |

### 5. Integrity and Compliance Certifications

Draft formal certifications:

- Not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
- No fraud conviction or civil judgment in public transactions within prior 3 years
- Compliance with Title VI, Title IX, Section 504, Age Discrimination Act
- Drug-Free Workplace Act of 1988 compliance
- Lobbying restrictions per 31 U.S.C. § 1352 (Byrd Anti-Lobbying Amendment)
- Environmental compliance certifications
- For high-value awards: verify the current FAR tax-delinquency/felony representation clause and applicable threshold before certification `[VERIFY]`

### 6. Attestation and Signature Block

Include: signatory name, title, certification under penalty of perjury (18 U.S.C. § 1001), acknowledgment of 60-day update obligation, signature/date lines, printed name, title, email, phone. Note ESIGN Act acceptance subject to SAM.gov authentication requirements.

## Pitfalls

- **Affiliation analysis**: understating affiliations is a common basis for False Claims Act liability — always perform thorough 13 CFR 121.103 analysis
- **Socioeconomic status**: never assume eligibility; each category requires formal SBA certification or verifiable facts
- **Penalty of perjury**: signatory must have actual knowledge of all statements; remind client of criminal liability
- **Annual renewal**: SAM.gov registrations expire after one year — flag renewal dates
- **60-day update rule**: material changes must be updated within 60 days
- **Verify FAR citations**: cross-check against current FAR at acquisition.gov; GSA field requirements change periodically