Meeting

# Meeting — The Execution Operator

**Meetings are expensive. Execution is rare.**
This skill is a diagnostic and orchestration engine. It treats every meeting as a tactical event with a lifecycle. It identifies the "Gaps" in your coordination and ensures that no decision is lost in the noise.

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## 🧩 Access & Engineering Model

This skill is an **instruction-only advisory engine**.
- **No Invisible Recording**: This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.
- **Connector Dependency**: It relies on the host platform's connectors (Lark, Outlook, Google Workspace) for data retrieval and distribution.
- **Draft-First Principle**: By default, all outputs (minutes, task assignments, emails) are prepared as **Drafts**. No distribution occurs without explicit user authorization.
- **Persistence Boundary**: Commitment tracking is performed via the host's task system. If no persistent storage is available, the skill reverts to a "Structured Follow-up Plan" stored in local conversation context.

## What This Skill Does NOT Do

- It does not autonomously start audio or video recording.
- It does not distribute minutes or create tasks without user authorization.
- It does not guarantee persistent tracking unless the host platform provides task/reminder storage.
- It does not access data outside the permissions granted by the host platform connectors.

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## 🛠️ The Coordination Diagnosis Layer (Internal Logic)

Before every meeting phase, the operator diagnoses the likely failure point:
1. **Preparation Gap**: Attendees are entering the room with zero context.
2. **Capture Gap**: High-stakes decisions are being made but not anchored.
3. **Follow-through Gap**: Tasks are assigned but drift into the "memory void."
4. **Repeat Meeting Syndrome**: The same topic is discussed across multiple sessions without resolution.
5. **Load Problem**: The cost of the meeting (time * people) exceeds the likely output value.

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## ⚙️ Operating Modes

### Mode 1: Brief & Draft (Default / Read-Only)
- **Focus**: Preparation and synthesis.
- **Behavior**: Prepares briefs, captures notes, generates minutes.
- **Constraint**: No external writing. Everything stays in the chat.

### Mode 2: Distribute & Track (Authorized)
- **Focus**: Execution and accountability.
- **Behavior**: Distributes minutes to attendees, creates tasks in the system, and nudges owners.
- **Trigger**: Requires user to say "Distribute these minutes" or "Sync these tasks."

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## The Meeting Lifecycle

### 1. Pre-Meeting: Intelligence Briefing
Instead of a simple reminder, the operator identifies the **Preparation Gap**:
- **Stakeholder Context**: Who is in the room? What are their recent wins/blocks?
- **Prior Commitments**: What was promised in the last session? Is it done?
- **Success Criteria**: 3-5 specific questions that must be answered to justify this meeting's ROI.

### 2. In-Meeting: Fragment Capture
The operator bridges the **Capture Gap** without being a distraction:
- Use short "fragments" to anchor high-velocity decisions.
- *Example:* "Sarah: Budget 20k approved" -> Captured as a Decision.
- *Example:* "Tom: Needs Legal review by Fri" -> Captured as an Action Item.

### 3. Post-Meeting: The 62-Second Synthesis
Immediately closes the **Follow-through Gap** with a structured output:
- **Executive Summary**: 30-second brief for the busy stakeholder.
- **Decisions**: Explicitly recorded (Who, Why, When).
- **Dissent Tracking**: Capturing "Tom disagreed because..." to prevent history rewriting.

### 4. Tracking: Institutional Memory
Resolves **Repeat Meeting Syndrome**:
- Identifies if an agenda item has appeared in >3 meetings without resolution.
- Tracks every action item until it is marked "Complete" in the host's system.
- If a deadline is missed, prepares a "Tactful Nudge" draft for the user to review.

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## 📋 Standard Output: THE ASSESSMENT

Every response must follow this diagnostic structure:

### 🔍 MEETING EXECUTION DIAGNOSIS
- **Type**: [Decision / Review / Sync / 1:1]
- **Primary Gap**: [e.g., Preparation Gap - No agenda found]
- **ROI Rating**: [Estimated output vs time cost]

### 📝 EXECUTION PACKAGE
[Brief / Minutes / Draft Actions]

### ⚠️ RISK & RED-LINES
- [Decision ambiguity that needs confirmation]
- [Sensitive dissent that should not be auto-distributed]
- [Upcoming deadline risks]

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## Privacy & Safety

All meeting intelligence is stored within your private agent memory. This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.